Email Archiving for Microsoft 365: Why EMA is the Smart Archive Solution
Email archiving is essential for organizations using Microsoft 365. While Microsoft’s built-in tools, like Purview, offer foundational archiving and compliance features, many legal, IT, and compliance teams need a solution that’s faster, simpler, and more powerful. That’s where EMA by ARTEC IT Solutions stands out.
EMA is a purpose-built archiving platform that works alongside M365 to make managing email, files, and compliance tasks easier and more effective. It provides real-time capture, secure storage, and lightning-fast search - without the complexity that often comes with traditional tools.
Why EMA Archive Works So Well with Microsoft 365 and Purview
Microsoft 365 is the backbone of business communication. But when it comes to legal discovery, regulatory compliance, and long-term data retention, many teams find Purview difficult to use. EMA was designed to solve those challenges.
- Search Made Simple: EMA offers full-text search across emails, attachments, and metadata. No complex query language. No waiting on IT. Just quick, accurate results legal and compliance teams can act on.
- Better Case Management: With EMA, you can create cases, apply legal holds, group relevant data under a case ID, and log every action automatically. It’s a clean, auditable process that makes internal investigations and external audits easier.
- Secondary Copy for Ransomware Protection: EMA stores a tamper-proof copy of your archive in the optional VSTOR Vault or EMA Cloud. Even if Microsoft 365 is disrupted, your archive stays protected, accessible, and secure.
- Streamlined eDiscovery: Legal teams can run early case assessments, quickly find and export what’s needed, and reduce IT workload. The interface is intuitive, so your team stays productive.
- Access from Anywhere: EMA is accessible through Outlook, web, and mobile. Legal, IT, and even end users (with proper permissions) can use it without switching platforms or waiting on admins.
- Retention and Cost Flexibility: You can apply department-based retention policies and only pay for what you use. EMA avoids per-user pricing, helping you control costs while meeting compliance requirements.
More Than Microsoft 365
EMA supports M365, Outlook, on-prem file and mail servers, and Gmail, to name a few. Support for SharePoint, Google Workspace, and OneDrive for Business is coming very soon. Whether you're cloud-based, on-prem, or running a hybrid environment, EMA fits in without adding complexity. It gives you control over your archive without disrupting your workflow.
Why Legal Teams Prefer Archiving With EMA Over Purview
Many legal teams find Purview difficult to navigate. Search can be slow, results hard to filter, and workflows clunky. EMA was built with legal users in mind. It simplifies discovery, accelerates response times, and reduces dependency on IT.
Real Success Stories
Leading companies across a variety of industries put their trust in EMA archiving solutions. Our years of expertise are showcased through the numerous success stories we've collected.
“The speed at which EMA archive carries out search queries is a real game-changer.” — Sr. System Engineer, Community Loans of America
“EMA archive is easy to set up and maintain. Searching the archive is intuitive, and users love it. Case Management is also simple to configure, allowing our Legal team to run in-depth searches without needing help from IT.” — Gartner Peer Review
Take Control of Your Email Archive
Your archive should do more than store old emails. With EMA, you get a secure, efficient, and user-friendly platform that helps you stay compliant, defend against ransomware, and respond to requests faster. Whether you're prepping for legal discovery, handling HR investigations, or simply looking for a better way to manage data, EMA delivers.
