The Archive That Does More

EMA archives email and documents in an audit-proof manner whilst making them accessible for daily use. Available in the cloud, on-premises, or both. Simple, efficient and future-proof.

Regulatory Compliant Archiving

Effortlessly meet requirements from GDPR, commercial law, tax regulations and more

Uncomplicated, Maintenance-Free

Install and you're ready to go – EMA simply works

Valuable Daily Tool

Lightning-fast full-text search across your archive

First-Class Security

Unique Protection Against Cyber Attacks

Made in Germany since 1995

Fully developed in Germany with EU hosting options

Transparent Pricing

No complicated per-user licensing required

Leading Organisations Trust EMA

Why Archive?

Remain Compliant

Archiving isn't optional – it's mandatory. Legal requirements from commercial codes, tax regulations, accounting principles and others stipulate that businesses must retain business-relevant correspondence for up to 10 years. Emails present a particular challenge: Microsoft 365 and other email servers don't meet these legal requirements. EMA was designed specifically to fulfil these obligations – automatically and reliably.

Guaranteed Compliance

The GDPR presents significant challenges for organisations: they must not only securely store personal data but also be able to demonstrate where this information is kept at all times. Data deletion policies are particularly important: data must be erased once its purpose has been fulfilled or upon request from the data subject. EMA supports you with all GDPR requirements.

Add Structure

Your unstructured data accumulates rapidly across platforms and systems. EMA transforms this chaos into order: with intelligent structuring, metadata and powerful search capabilities, your scattered information becomes a valuable knowledge repository. This helps you uncover crucial insights and make the most of your resources.

Security

Your archived documents and email in EMA benefit from advanced security technology, including digital signatures, encryption, and tamper-proof timestamps. Together, these features create verifiable protection against manipulation. For business-critical processes, we also provide a hot-standby system that activates instantly without data loss if your primary infrastructure falters.

Why Opt for EMA?

EMA is...efficient.

As a "daily tool", EMA makes archived email and documents accessible – without user licences. The full-text search retrieves information in seconds, even from your mobile device. Intelligent filters and metadata compile related content into electronic files. This turns your obligatory archive into an indispensable business asset.

EMA is...cost-effective.

Hunting for email and documents drains valuable working hours every day: staff routinely waste time searching for old records. With EMA's lightning-fast search capability and instant access to all documents, you reclaim both time and money.

EMA is...simple.

EMA fits perfectly into your IT landscape. Whether you use Microsoft 365 or other systems – setup requires minimal effort, maintenance is virtually non-existent, and training needs are negligible. EMA works silently and dependably in the background while reducing the load on your primary systems.

EMA is...flexible.

No worries about user licences or storage space: EMA adapts flexibly to your needs. The solution scales effortlessly from startups to large corporations – without hidden costs. Regardless of your industry – EMA is there for you.

EMA is...enduring.

When replacing legacy systems or migrating to the cloud, your archived data remains secure and accessible. EMA makes migration during ongoing operations child's play and protects your important historical data.

EMA is...compatible.

EMA and Microsoft 365 form a perfect team: As a Microsoft partner, we develop EMA optimally aligned with the cloud environment. The legally compliant archiving, unlimited mailboxes and the secure second copy make EMA the ideal complement to Microsoft 365.

EMA is...necessary.

A common misconception in data management is the assumption that backups and archiving serve the same purpose. A backup secures data, but only an archive stores it in a legally compliant manner. EMA also makes data cleverly usable: the perfect interaction.

EMA is...integrated.

The EMA Outlook extension eliminates frustrating searches: instantly find not only email but all archived company data directly within Outlook. Ready to use without training and featuring your familiar folder structure – Outlook transforms into a productivity powerhouse with EMA.

A Comprehensive Archiving Approach

EMA offers various modules that work seamlessly together. Email archiving with EMA Mail forms the foundation of every EMA archive and integrates flawlessly with Microsoft Outlook when needed.

EMA Mail

Legally Compliant Email Archiving – including M365 as a Microsoft Partner

EMA File

Automate Your File Server Document Archiving and Indexing

EMA Print

Archive documents through virtual printing, even from the oldest systems

EMA Scan

Easily digitise paper documents with automatic categorisation

EMA Voice

Seamless archiving of telephone conversations/VoIP from existing environments

EMA Features at a Glance

EMA delivers thoughtfully designed capabilities that maximise efficiency and security within your archive. The system adapts flexibly to meet your specific requirements.

Cloud Connector

Smooth integration with Microsoft 365 and other cloud services. The ARTEC Cloud Connector creates reliable links between your online systems and the EMA archive.

Single Sign-On

Sign in once, access everything. Single Sign-On provides direct archive entry without repeated password challenges – combining convenience with robust security.

4-Eye-Principle

Critical security operations require two-person verification – ensuring the highest compliance standards. This prevents both deliberate and accidental tampering.

Smart Link

onnect EMA with your primary systems. Integrate the archive into SAP, CRM and other applications for seamless data flow.

Folder Synchronisation

Maintain your familiar structure. EMA synchronises your email folders and file server structures for intuitive navigation in the archive.

Metadata

Configure up to 200 custom attributes for perfect organisation. Locate precisely the documents you need – instantly and accurately.

Departmental Archives

Configure up to 200 custom attributes for perfect organisation. Locate precisely the documents you need – instantly and accurately.

Hot Standby

Achieve maximum operational reliability with zero downtime. During system failures, switch to your redundant archive in seconds – with complete data integrity.

APIs / SDKs

Integrate directly with your business workflows. Using free EMA APIs and the ARTEC SDK, you can incorporate the archive smoothly into your own applications and portals.

App

EMA goes where you go. The EMA app gives you access to all your archived documents whenever and wherever you need them – at no extra cost.

You can also find these and many more features in detail on our Features page.

Archiving for SAP

EMA for SAP Solutions is a specially developed, highly secure and cost-efficient archiving system for SAP documents. EMA reduces server load while meeting all compliance requirements.

Tailored Storage for Your Archive

Safeguard your data reliably with our cutting-edge storage systems. From compact entry-level solutions to enterprise systems - VSTOR Vault flexibly scales with your requirements whilst adapting to your needs.

What's New at ARTEC?

News
17/04/2025

Rechtskonformes Cloud-Archiv für E-Mails und Dokumente: Die revisionssichere Lösung für Unternehmen

Erfahren Sie, welche Vorteile rechtskonforme Cloud-Archivierung für Unternehmen bietet. Verwalten Sie E-Mails und Dokumente effizient und entdecken Sie Compliance-Vorteile, Kosteneffizienz und Sicherheitsstandards.

News
26/02/2025

Discover the new VSTOR Vault Storage Solutions!

Explore the next generation of our powerful VSTOR Vault storage solution, specially optimised for the EMA archive.

Release Notes
10/12/2024

Preliminary information: Firmware AOS 6.92 for EMA

The latest AOS firmware update for EMA devices is now available. Version 6.92 can be installed manually starting today, with automatic distribution scheduled to commence on 21 January 2025.

News
09/12/2024

Embracing Change: Our Holiday Message

Season's greetings from all of us at ARTEC! As we look ahead to 2025, we're excited to share some incredible developments in our pipeline. Stay tuned for what's to come!

News
18/11/2024

Beyond Archiving: Smart eInvoice Management with EMA

Electronic invoicing isn't a future prospect—it's here and now. Following our previous article on EU eInvoicing, we're delighted to showcase how EMA delivers this technology in practice. From flexible display options to audit-proof archiving, EMA provides all the essential tools you need.

News
11/11/2024

EMA for SAP Solutions and ArchiveLink: The Perfect Integration

Many myths surround the SAP ArchiveLink interface. ARTEC dispels these myths, demonstrating why ArchiveLink remains crucial and how EMA for SAP Solutions perfectly complements this proven technology. The combination of ArchiveLink and EMA provides a future-proof archiving strategy that meets the highest data protection and compliance requirements.

What Our Clients Are Saying About EMA

Die ARTEC-Lösung EMA schnitt hier in Sachen Preis-Leistung, Skalierbarkeit und Anwenderfreundlichkeit am besten ab.

Christian Rasmus, SV SparkassenVersicherung

In daily use, there are a number of scenarios where access to the archive has been very helpful for us. The system has also proven itself as a useful way for external auditors to access information that they require for their work.

Jonathan Orme, IS Support Manager at Advanced Medical Solutions Group

EMA has revolutionized email management at Piedmont, elevating it to a new level. The high performance of the search function, the seamless integration of mailboxes from additional hospitals and facilities, and not least, the aspect of data security, are significant benefits.

Jason Schlager, Senior Client Server Engineer, Piedmont Healthcare

Gerade die Geschwindigkeit, mit der Suchanfragen durchgeführt werden können, ist für uns ein echter Gamechanger. Die Nutzung von EMA ist durch die Integration in unsere gewohnten Systeme zudem sehr einfach und anwenderfreundlich. Unser Ziel ist daher, dass zukünftig die Rechtsabteilung manche Recherchevorgänge auch selbstständig durchführen kann, was zu einer weiteren Entlastung und noch schlankeren Prozessen führen wird.

Daniel Nicholson, Senior System Engineer bei Community Loans of America

What we particularly liked about EMA is that we no longer need to operate several separate archiving solutions for individual areas such as telephony, emails, or files. Instead, everything is covered with a single central solution.

Christian Glos, Head of IT Systems at Sparkasse Pforzheim Calw

EMA stands out as a system that pleasantly surprises. In our experience, few solutions are as stable and reliable. It's also maintenance-free for administrators.

Norbert Fischer, Team Leader at Autohaus WIEST Group

Success Stories from Our Clients

Well Protected

How SV SparkassenVersicherung is achieving legal compliance and secure email archiving with EMA.

A Cozy Home for Email, Files, and Documents

How Pro Juventute, Austria's beacon for child welfare, champions legal archiving with EMA.

Smooth Air Traffic and Email Management

How Bremen Airport implemented a legally secure email archiving solution, with a keen eye on employee rights.

Digital Transformation at the Car Dealership

How the WIEST Group leverages EMA to fully digitize service records.

The Perfect Fit

How Alfred Ritter GmbH & Co. KG found the perfect mix of legal security and quick email search capabilities with EMA.

Geared Up for MiFID II: Archiving Phone Calls, Email, and Chats

Pforzheim Calw Savings Bank ensures customer protection and legal compliance with EMA.

30 Years in Archiving and Data Management

As a specialist creator of thorough archiving and data management solutions, we've been leading the way since we set up in 1995. ARTEC IT Solutions devises products that oversee the complete lifecycle of all pertinent business data, whilst prioritising the safety of your data. Positioned in Karben, near Frankfurt am Main, we have a worldwide footprint with branches in the USA and South Korea.

Birgit Würtele

Michael Niehoff

Sasa Mitrovic

Ready to learn more? Our team is here to provide tailored guidance — reach out today!

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