Features and Capabilities

EMA is far more than a simple modular archiving system and an intelligent data management solution. We provide a multitude of sophisticated features aimed at moulding the system exactly to your specifications and requirements.

Customizable Archiving for Your Business

With EMA, you're selecting more than simply a solution that suits your current needs; you're ensuring future adaptability. While other providers may restrict you with inflexible packages, we offer you the liberty to choose exactly the modules and features you require, whenever they're needed. EMA provides efficiency without superfluity, customised to your requirements – both for today and the future.

Single Sign-On

Automatic Authentication for Ultimate User Convenience

For secure and straightforward access to the archive, EMA supports Single Sign-On (SSO). With merely one login at your workstation, you can delve directly into the archive from your email client, sidestepping the bother of re-entering passwords and user IDs. This not only makes gaining access to the archive a cinch but also upholds the topmost standard of security you've become accustomed to.

4-Eye-Principle

Maximum Data Safeguarding

EMA's primary functions may be set up to necessitate approval by more than a single individual, curtailing any person from intentionally or mistakenly executing hazardous actions on data and administrative configurations. Consequently, EMA provides a tailored method to fulfil all legal, privacy, and compliance necessities. Involving internal entities, like employee councils, can be effortlessly included.

Additional Features

EMA Mail Import Tools

EMA Mail Import Tools are a complete solution for seamlessly migrating emails into your EMA archive. They support a wide range of sources, including EML, Maildir, MBOX, PST, Exchange Server and IMAP servers. The toolkit enables you to quickly and efficiently migrate large and small email collections.

With features such as automatic deduplication, advanced encryption and customisable filter functions, they not only optimise storage usage but also ensure maximum data security and precision in data selection.

EMAMail Import Tools are suitable for both extensive server migrations and targeted imports of individual mailboxes.

EMA PST Creator

Effortlessly convert email archives exported from EMA into PST files with the EMA PST Creator, a versatile tool crafted for your data archiving and migration requirements. An intuitive wizard leads you smoothly and easily through the whole process.

EMA PST Creator is engineered to overcome the limitations of PST files, automatically dividing large exports to handle size restrictions. If your archive exported from EMA is password-protected, this security flawlessly transfers to your PST archive. It also duplicates the folder structure, ensuring your data stays well-organised and accessible. Furthermore, EMA PST Creator has the ability to directly create PST files from EML files saved in a folder structure, further streamlining your data management procedure.

HCL Domino Extension

Maximise the potential of your HCL Domino server with our state-of-the-art extension. You'll secure an archiving solution that surpasses the built-in capabilities of HCL Domino. Experience unparalleled simplicity and efficiency in archiving internal email, including messages to groups and BCC recipients, guaranteeing that every email, regardless of its origin or destination, is securely archived.

Our software extension for HCL Domino integrates flawlessly with your existing setup, augmenting it with robust archiving features that guarantee full compliance, enhanced data management, and secure long-term access to essential information.

During a company takeover, thanks to EMA, we were able to save on duplicate maintenance and licensing costs and minimise administrative effort. With the 'Mail Import' feature, the transfer of large amounts of data was very simple, trouble-free, and possible in a surprisingly short time.

Thomas Ernstberger, Head of Marketing at Know How International GmbH & Co. KG

Folder Synchronisation

Retain Email and File Server Folder Structures

Experience the simplicity and efficiency of mirroring your personal email folder structure within EMA. Not only does it offer swift full-text search, folder synchronisation brings an additional intuitive way to find what you're after, making users feel completely comfortable and personalising their archive experience.

Attributes and Metadata

Efficient and Adaptable Data Organisation

Keep track of all your data, no matter how large your company is. The EMA Attribute Editor brings order to the archive and elevates data usability to the next level.

EMA offers 10 standard attributes to meet common compliance and data protection requirements. In addition, up to 200 custom values can be added to archived documents, manually or automatically. This allows users to retrieve exactly what they need from large amounts of data in seconds, tailored to their needs. The archive always remains legally secure and compliant.

Ready for Your Live Archive?

Enhance your efficiency in email archiving and data management with EMA.

Fully Developed in Germany with EU Data Hosting and Support

Data security is of utmost importance for businesses and organisations. By choosing ARTEC's EMA Cloud Services, you're opting for solutions crafted with German engineering precision. Although the development and innovation occur in Germany, we guarantee that all your data is securely hosted within the United Kingdom. This approach offers you the best of both worlds: German quality and innovation, coupled with the assurance that your data remains on British soil, under the strict data protection standards you anticipate.

Top Companies Utilise EMA for Archiving and Data Management

Hot Standby: Safety and Peace of Mind

Redundant High-Availability Solution for Crucial Business Data

Ensure your on-premisess archive system remains operational even during notable disruptions with Hot Standby. Our solution, based on standardised practices, utilises independent databases to offer first-rate redundancy. In the event of a crisis, switch from the primary system to the Hot Standby system in seconds.

Hot Standby can be established across numerous locations, providing both hardware and software redundancy, as well as entire location independence. This sophisticated solution is ideal for businesses requiring a always-accessible, secure, and adaptable data archiving solution to ensure ongoing operations and data integrity.

WAN Synchronisation

Efficient Synchronisation for Main and Standby Archives Across Distant Locations

WAN Synchronisation enables proficient data synchronisation between two geographically disparate locations. It utilises a specialised synchronisation protocol developed by ARTEC, ensuring optimum speed for substantial volumes of data without latency problems. Data transmission is safeguarded using VPN-equivalent technology and trusted computing methods, and the configuration process is straightforward.

Additional Features

iSCSI Support

iSCSI storage seamlessly integrates with EMA On-Premise Flex and EMA On-Premise Classic, either to connect block storage or as add-on storage. However, for the best compatibility and performance, we recommend using our VSTOR Vault storage systems, which are specifically optimised for EMA.

By utilising the combination of iSCSI connectivity and EMA's integrated Volume Manager, you'll benefit from simplified storage management. This arrangement enables you to adjust storage allocations and capacity with just a few clicks, removing the necessity for separate storage management systems.

Fibre Channel Support

The Enterprise models of EMA On-Premise Flex and EMA On-Premise Classic support the connection of block storage via Fibre Channel. This includes not only a comprehensive Volume Manager but also the required additional hardware in the form of a dual-port FC HBA, ensuring top performance and reliability.

Optimum functionality and compatibility are obtained by using standards-compliant block storage. Although EMA is designed to support a broad array of storage options, we recommend using VSTOR Vault storage systems, which are specifically engineered for the utmost compatibility with EMA.

Portal Integration

EMA unites your digital workplace by seamlessly integrating with portals and Intranet sites. This advanced feature not only integrates smoothly with your current setup but also supports tailored Single Sign-On (SSO) solutions.

With sophisticated IP-based security protocols in place, access is restricted to authorised users only, protecting your data from unauthorised entry. This method offers a future-proof solution that balances ease of use with strong security, revolutionising how your company's knowledge is utilised.

Departmental Archives

Create Structure and Sustain Supervision with Digital File Organisation

With departmental archives, you can organise documents under a common identifier, such as a customer number. This spans across various sources seamlessly, from email and SAP documents to scanned copies and voice recordings. Unlike traditional filing cabinets, departmental archives make documents accessible to all authorised team members simultaneously. Managing these archives is straightforward. Archive categories and authorised personnel are automatically assigned or readily integrated with directory services.

Secure EMA Log

Tamper-Proof Logging for Sensitive Operations in Your Archive

EMA sets standards in security and transparency. The secure EMA Log comprehensively records every security-relevant action - from access, searches, and exports by administrators to configuration changes. User actions can also be logged if desired.

Thanks to tamper-proof digital signatures, each entry is stored immutably, allowing you to retrieve precise information about the nature, time, and originator of every activity at any time. You always maintain full control and transparency over all processes in your archive, ensuring the highest level of compliance in your company.

The optional Syslog integration immediately reports each new entry to any recipient. This allows you to additionally protect your data in particularly sensitive areas from manipulation and unauthorised access.

Additional Features

CSV Reporting for Archives

Unlock the potential of precise data analysis with our innovative CSV-based reporting feature. Uncover detailed usage patterns by mailbox or domain, and use these insights to enhance your company's efficiency and productivity.

This feature allows you to produce custom reports that offer a more transparent understanding and management of your company's archiving activities. Whether it's tracking mailbox usage to ensure compliance or spotting trends that could impact strategic decisions, our reporting tool provides the crucial data you require.

CSV Export for Search Results

The CSV export for search results opens up endless opportunities for data sharing and analysis. Whether you're compiling detailed reports for documentation, sharing vital insights with other departments, or simply organising your usage data, a few clicks can transform your search results into well-organised, easily accessible CSV files.

Embrace the flexibility and simplicity of converting your data into a valuable asset. CSV exports are your gateway to more effective data communication and utilisation, enhancing the way you process and share information to a higher level.

Multi Tenancy

Enables Logical Separation of Business Divisions or Subsidiaries

EMA’s multi-tenancy feature facilitates efficient, straightforward management across multiple business divisions. With this, you can establish and oversee various tenants within your organisation's network, considering each business division as an independent entity. Each tenant possesses the ability to archive, search, and recover their own documents, without needing to access the data from other tenants. Furthermore, you'll be able to accomplish this with a single EMA system, resulting in a significant cost reduction.

Group-Based Access Control

Support for Security Groups to Assign Access Permissions Manually or Automatically

Support for Active Directory and Microsoft Entra security groups optimises permission management in complex environments. It provides administrators with a powerful tool for centrally managing access rights.

The function integrates seamlessly into existing infrastructures, enabling flexible yet always compliant user management. Central control significantly simplifies adherence to company-wide security standards.

Federated search

Efficient Multi-Archive Discovery

EMA redefines data retrieval with its groundbreaking distributed full-text search across numerous archives. This pioneering feature allows different departments within an organisation to leverage a unified, global archive without requiring data centralisation or modifications to established infrastructure.

With EMA, conducting a data search across continents is made simple. Irrespective of the geographical position of content and documents, EMA ensures that all information is readily available to your team without delay, considerably enhancing efficiency.

API and SDK

Effortless Integration with Your Primary Applications

With the free EMA APIs and ARTEC AOS SDK, you can integrate unstructured business documents precisely into your primary applications. Simplify research, accelerate processes, increase transparency and save time.

Customise EMA to your individual business processes and experience new perspectives through integration into daily workflows. You'll particularly benefit from our solutions when developing in-house portals or specialist applications.

Success Stories from Our Clients

Well Protected

How SV SparkassenVersicherung is achieving legal compliance and secure email archiving with EMA.

A Cozy Home for Email, Files, and Documents

How Pro Juventute, Austria's beacon for child welfare, champions legal archiving with EMA.

Smooth Air Traffic and Email Management

How Bremen Airport implemented a legally secure email archiving solution, with a keen eye on employee rights.

Digital Transformation at the Car Dealership

How the WIEST Group leverages EMA to fully digitize service records.

The Perfect Fit

How Alfred Ritter GmbH & Co. KG found the perfect mix of legal security and quick email search capabilities with EMA.

Geared Up for MiFID II: Archiving Phone Calls, Email, and Chats

Pforzheim Calw Savings Bank ensures customer protection and legal compliance with EMA.

Would You Like to Know More? We're Here to Assist!

Birgit Würtele

Michael Niehoff

Sasa Mitrovic

Keen to discover more about EMA's capabilities and uses? We'd be delighted to present EMA in a live demonstration. We eagerly await your enquiry!

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