Features and Capabilities

EMA is far more than a simple modular archiving system and an intelligent data management solution. We provide a multitude of sophisticated features aimed at moulding the system exactly to your specifications and requirements.

Customizable Archiving for Your Business

With EMA, you're selecting more than simply a solution that suits your current needs; you're ensuring future adaptability. While other providers may restrict you with inflexible packages, we offer you the liberty to choose exactly the modules and features you require, whenever they're needed. EMA provides efficiency without superfluity, customised to your requirements – both for today and the future.

Single Sign-On

Automatic Authentication for Ultimate User Convenience

For secure and straightforward access to the archive, EMA supports Single Sign-On (SSO). With merely one login at your workstation, you can delve directly into the archive from your email client, sidestepping the bother of re-entering passwords and user IDs. This not only makes gaining access to the archive a cinch but also upholds the topmost standard of security you've become accustomed to.


Maximum Data Safeguarding

EMA's primary functions may be set up to necessitate approval by more than a single individual, curtailing any person from intentionally or mistakenly executing hazardous actions on data and administrative configurations. Consequently, EMA provides a tailored method to fulfil all legal, privacy, and compliance necessities. Involving internal entities, like employee councils, can be effortlessly included.

Additional Features

EMA MailImport

Discover seamless integration of all your email data with EMA MailImport – your essential tool for importing email. Supporting a broad range of sources, including EML, Maildir, MBOX, PST, Exchange Server, IMAP Server, and HCL Domino, our tool doesn't just offer a method to safeguard your crucial communications; it also simplifies the migration of extensive email volumes.

EMA MailImport is available in two versions: a user-friendly wizard version that can be customised and simplified for end users, and a project-oriented tool designed for the comprehensive migration of entire mail servers. Whether you're aiming to update individual email accounts or migrate entire corporate servers, EMA MailImport streamlines the process effortlessly.

EMA PST Creator

Effortlessly convert email archives exported from EMA into PST files with the EMA PST Creator, a versatile tool crafted for your data archiving and migration requirements. An intuitive wizard leads you smoothly and easily through the whole process.

EMA PST Creator is engineered to overcome the limitations of PST files, automatically dividing large exports to handle size restrictions. If your archive exported from EMA is password-protected, this security flawlessly transfers to your PST archive. It also duplicates the folder structure, ensuring your data stays well-organised and accessible. Furthermore, EMA PST Creator has the ability to directly create PST files from EML files saved in a folder structure, further streamlining your data management procedure.

HCL Domino Extension

Maximise the potential of your HCL Domino server with our state-of-the-art extension. You'll secure an archiving solution that surpasses the built-in capabilities of HCL Domino. Experience unparalleled simplicity and efficiency in archiving internal email, including messages to groups and BCC recipients, guaranteeing that every email, regardless of its origin or destination, is securely archived.

Our software extension for HCL Domino integrates flawlessly with your existing setup, augmenting it with robust archiving features that guarantee full compliance, enhanced data management, and secure long-term access to essential information.

Folder synchronisation

Retain Email and File Server Folder Structures

Experience the simplicity and efficiency of mirroring your personal email folder structure within EMA. Not only does it offer swift full-text search, folder synchronisation brings an additional intuitive way to find what you're after, making users feel completely comfortable and personalising their archive experience.

Attribute Editor

Efficient and Adaptable Data Organisation

Maintain a record of all your data, irrespective of your business's magnitude. EMA’s Attribute Editor arranges your archive, enhancing data usability to an unprecedented level. EMA is equipped with 10 standard attributes to satisfy common compliance and privacy requirements. Moreover, you can append up to 200 personalised metadata to your documents, either manually or automatically, enabling users to accurately and swiftly extract precisely what they need from extensive data sets, whilst ensuring the archive remains legally compliant and adheres to regulations.

Ready for Your Live Archive?

Enhance your efficiency in email archiving and data management with EMA.

Fully Developed in Germany with EU Data Hosting and Support

Data security is of utmost importance for businesses and organisations. By choosing ARTEC's EMA Cloud Services, you're opting for solutions crafted with German engineering precision. Although the development and innovation occur in Germany, we guarantee that all your data is securely hosted within the United Kingdom. This approach offers you the best of both worlds: German quality and innovation, coupled with the assurance that your data remains on British soil, under the strict data protection standards you anticipate.

Top Companies Utilise EMA for Archiving and Data Management

Hot Standby: Safety and Peace of Mind

Redundant High-Availability Solution for Crucial Business Data

Ensure your on-premise archive system remains operational even during notable disruptions with Hot Standby. Our solution, based on standardised practices, utilises independent databases to offer first-rate redundancy. In the event of a crisis, switch from the primary system to the Hot Standby system in seconds.

Hot Standby can be established across numerous locations, providing both hardware and software redundancy, as well as entire location independence. This sophisticated solution is ideal for businesses requiring a always-accessible, secure, and adaptable data archiving solution to ensure ongoing operations and data integrity.

WAN synchronisation

Efficient Synchronisation for Main and Standby Archives Across Distant Locations

WAN Synchronisation enables proficient data synchronisation between two geographically disparate locations. It utilises a specialised synchronisation protocol developed by ARTEC, ensuring optimum speed for substantial volumes of data without latency problems. Data transmission is safeguarded using VPN-equivalent technology and trusted computing methods, and the configuration process is straightforward.

Additional Features

iSCSI Support

iSCSI storage seamlessly integrates with EMA On-Premise Flex and EMA On-Premise Classic, either to connect block storage or as add-on storage. However, for the best compatibility and performance, we recommend using our VSTOR Vault storage systems, which are specifically optimised for EMA.

By utilising the combination of iSCSI connectivity and EMA's integrated Volume Manager, you'll benefit from simplified storage management. This arrangement enables you to adjust storage allocations and capacity with just a few clicks, removing the necessity for separate storage management systems.

Fibre Channel Support

The Enterprise models of EMA On-Premise Flex and EMA On-Premise Classic support the connection of block storage via Fibre Channel. This includes not only a comprehensive Volume Manager but also the required additional hardware in the form of a dual-port FC HBA, ensuring top performance and reliability.

Optimum functionality and compatibility are obtained by using standards-compliant block storage. Although EMA is designed to support a broad array of storage options, we recommend using VSTOR Vault storage systems, which are specifically engineered for the utmost compatibility with EMA.

Portal Integration

EMA unites your digital workplace by seamlessly integrating with portals and Intranet sites. This advanced feature not only integrates smoothly with your current setup but also supports tailored Single Sign-On (SSO) solutions.

With sophisticated IP-based security protocols in place, access is restricted to authorised users only, protecting your data from unauthorised entry. This method offers a future-proof solution that balances ease of use with strong security, revolutionising how your company's knowledge is utilised.

Departmental archives

Create Structure and Sustain Supervision with Digital File Organisation

With departmental archives, you can organise documents under a common identifier, such as a customer number. This spans across various sources seamlessly, from email and SAP documents to scanned copies and voice recordings. Unlike traditional filing cabinets, departmental archives make documents accessible to all authorised team members simultaneously. Managing these archives is straightforward. Archive categories and authorised personnel are automatically assigned or readily integrated with directory services.

Syslog Integration for the EMA Log

Monitoring Extension for Optimal Tamper Safeguarding

Boost your protection against tampering with our Syslog integration for secure email log monitoring - immediate alerts for every new entry. This feature can be tailored for both admin logins and other user interactions, providing an extra level of safeguarding for your most sensitive data against unauthorised access and tampering.

Additional Features

CSV Reporting for Archives

Unlock the potential of precise data analysis with our innovative CSV-based reporting feature. Uncover detailed usage patterns by mailbox or domain, and use these insights to enhance your company's efficiency and productivity.

This feature allows you to produce custom reports that offer a more transparent understanding and management of your company's archiving activities. Whether it's tracking mailbox usage to ensure compliance or spotting trends that could impact strategic decisions, our reporting tool provides the crucial data you require.

CSV Export for Search Results

The CSV export for search results opens up endless opportunities for data sharing and analysis. Whether you're compiling detailed reports for documentation, sharing vital insights with other departments, or simply organising your usage data, a few clicks can transform your search results into well-organised, easily accessible CSV files.

Embrace the flexibility and simplicity of converting your data into a valuable asset. CSV exports are your gateway to more effective data communication and utilisation, enhancing the way you process and share information to a higher level.

Multi Tenancy

Enables Logical Separation of Business Divisions or Subsidiaries

EMA’s multi-tenancy feature facilitates efficient, straightforward management across multiple business divisions. With this, you can establish and oversee various tenants within your organisation's network, considering each business division as an independent entity. Each tenant possesses the ability to archive, search, and recover their own documents, without needing to access the data from other tenants. Furthermore, you'll be able to accomplish this with a single EMA system, resulting in a significant cost reduction.

Active Directory groups

Enhanced Access Control for Manual or Automated Permissions Allocation

Our optional EMA feature for Active Directory Groups significantly enhances your security and management abilities in an Active Directory environment. It streamlines policy configuration and monitoring for admins, turning compliance with corporate security standards into a straightforward task.

Federated search

Efficient Multi-Archive Discovery

EMA redefines data retrieval with its groundbreaking distributed full-text search across numerous archives. This pioneering feature allows different departments within an organisation to leverage a unified, global archive without requiring data centralisation or modifications to established infrastructure.

With EMA, conducting a data search across continents is made simple. Irrespective of the geographical position of content and documents, EMA ensures that all information is readily available to your team without delay, considerably enhancing efficiency.


Effortless Integration with Your Primary Applications

Utilise the power of ARTEC's API and SDK to seamlessly integrate unstructured business documents directly into your main apps. Streamline your searches, expedite procedures, enhance transparency, and save precious time. Customise EMA to snugly fit your unique business processes and open new opportunities through its inclusion in daily routines. This is particularly advantageous when developing your own in-house portals or specialised applications; our solutions thrust you forward.

Success Stories from Our Clients

Well Protected

How SV SparkassenVersicherung is achieving legal compliance and secure email archiving with EMA.

A Cozy Home for Email, Files, and Documents

How Pro Juventute, Austria's beacon for child welfare, champions legal archiving with EMA.

Smooth Air Traffic and Email Management

How Bremen Airport implemented a legally secure email archiving solution, with a keen eye on employee rights.

Digital Transformation at the Car Dealership

How the WIEST Group leverages EMA to fully digitize service records.

The Perfect Fit

How Alfred Ritter GmbH & Co. KG found the perfect mix of legal security and quick email search capabilities with EMA.

Geared Up for MiFID II: Archiving Phone Calls, Email, and Chats

Pforzheim Calw Savings Bank ensures customer protection and legal compliance with EMA.

Would You Like to Know More? We're Here to Assist!

Birgit Würtele

Christian Wieck

Michael Niehoff

Sasa Mitrovic

Keen to discover more about EMA's capabilities and uses? We'd be delighted to present EMA in a live demonstration. We eagerly await your enquiry!

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