Complete Live Archive

EMA is your comprehensive solution for archiving and proficiently utilising email, files, voice recordings, as well as scanned and printed data. Benefit from EMA in the cloud, on-premises, or with a hybrid approach – we tailor to your needs!

Intelligent Data Management with EMA

EMA does more than simply archive your data in accordance with regulations and with first-rate security. It's also incredibly simple to establish and demands minimal upkeep. EMA seamlessly blends into any setting, always performing dependably with the latest technology. But EMA doesn't halt at merely archiving your data. It makes accessing and utilising your data as easy as pie at the peak level of convenience - a true revolution for your data management strategy!

Leading Companies Trust EMA

Why Opt for EMA?

Find What You Require in Seconds

EMA's potent full-text search far exceeds your typical archive. Uncover the information you require in an instant and utilise it to boost profits!

Exceptional Value

Don't spend a fortune! EMA provides better value, preventing you from forking out for those costly and unnecessarily complex document management systems.

Makes Migration Projects Simple

Make your migration projects straightforward. EMA streamlines the shift of your systems to a new platform, ensuring it's hassle-free.

Accessible Everywhere

Whether you're exploring cloud, on-premise, or hybrid configurations, EMA adapts to your requirements. No matter your current position or future aspirations, we have everything under control!

What really impressed us about EMA was the ability to ditch multiple disjointed archiving solutions. No need for separate archives for phone calls, email, or files—EMA’s centralized system handles it all. The sheer convenience of managing as few archives as possible, without resorting to patchwork solutions, perfectly aligned with our administrative goals.

Christian Glos, Head of IT Systems at Sparkasse Pforzheim Calw

100% Developed in Germany with EU Data Hosting and Support

Data security is of utmost importance for businesses and organisations. By choosing ARTEC's EMA Cloud Services, you're opting for solutions crafted with German engineering precision. Although the development and innovation occur in Germany, we guarantee that all your data is securely hosted within the United Kingdom. This approach offers you the best of both worlds: German quality and innovation, coupled with the assurance that your data remains on British soil, under the strict data protection standards you anticipate.

Far More Than Simply an Archive

Enhance Your Efficiency

Organising your data boosts the efficiency of your enterprise, saving both time and money. Quick response times also ensure a high service standard to your customers.


Access your documents from anywhere, at any time. This is especially critical if you're constantly on the go or part of a team dispersed across various locations.


Shield your information from loss, theft, and damage. In the instance of a cyberattack, you can effortlessly restore a secure duplicate of all your documents.

Everything in Its Proper Place

Keep track of your data and streamline the hunt for specific information. Bid farewell to the disorder of vast, unstructured data heaps.

Remain Compliant

Ensure compliance with all legal and internal rules regarding data retention.

Success Stories from Our Clients

Well Protected

How SV SparkassenVersicherung is achieving legal compliance and secure email archiving with EMA.

A Cozy Home for Email, Files, and Documents

How Pro Juventute, Austria's beacon for child welfare, champions legal archiving with EMA.

Smooth Air Traffic and Email Management

How Bremen Airport implemented a legally secure email archiving solution, with a keen eye on employee rights.

Digital Transformation at the Car Dealership

How the WIEST Group leverages EMA to fully digitize service records.

Hassle-Free Email Archiving in the Cloud

How automobile club AvD enjoys secure data storage and fast performance with EMA.

The Perfect Fit

How Alfred Ritter GmbH & Co. KG found the perfect mix of legal security and quick email search capabilities with EMA.

Ready for Your Live Archive?

Take command and archive your unstructured data with confidence.
Get in touch with us for further details.

More than Just Email Archiving

EMA Mail

Efficient email archiving and data management.

In today's digital times, managing and archiving email is more than a luxury; it's an essential requirement. Regardless of the size or sector of your company, EMA Mail provides a reliable and efficient solution! EMA Mail ensures first-class security for your email and enhances your business processes with unparalleled efficiency.

EMA Mail Key Features

Email Archiving

Ensure the protection of all your email messages in a manner that's secure and in line with regulations. EMA Mail is compatible with all the leading mail servers.

Data Management

Easily organise and handle your data. Adapt it to your requirements by appending custom metadata.

Rapid Search

Access crucial information in seconds. It's as straightforward as using a search engine.

Remain Adaptable

Select from cloud, on-premises, or hybrid options. Transitioning between them is a piece of cake.


An intuitive interface comes as standard. It's designed to be self-explanatory for end users.

Key Takeaways at a Glance

Legal Conformity

Securely store all of your email correspondences in line with legal mandates.

Rapid Access

Find the information you require in seconds without sifting through countless email messages.

Data Protection

Guard your data against inadvertent erasure or meddling.

For us, EMA is essentially the perfect blend of legal security and rapid email search capabilities. This also aids in my daily research tasks. I would estimate the time saved compared to the previously time-consuming searches in various email folders to be at least two-thirds. Plus, the system runs smoothly and requires minimal maintenance.

Michael Jany, Head of IT Infrastructure and IT Security at Alfred Ritter GmbH & Co. KG

A Search Function in Outlook That Delivers Results

EMA Outlook Add-In

Achieve top-notch usability with the EMA Outlook Extension

Experience a search functionality that's not only more potent, but also more sophisticated than the standard Outlook search. With EMA, you'll get significant results in seconds, sparing you not just stress but also invaluable time.

The EMA Outlook extension enables users to not just search through email, but all organisational data. Be it email, imported files, recorded telephone conversations, or archived SAP documents, the EMA extension brings everything within view from the EMA Live Archive, all within Outlook. Even incorporating your customary folder structures from your file server into Outlook is straightforward. This considerably improves your management of unstructured data.

Effortless Integration into Outlook

Quick and Easy

Guaranteed simplicity: No training required. No complex guidelines. No need for professional assistance. EMA is intuitive and self-explanatory – it's a plug in and play solution!

More Than Mere Email

Scour not only email, but all business data directly within Outlook. From files to archived SAP documents, EMA renders everything visible and effortless to locate.

Useful Features

Make the most of features such as folder synchronisation, which reflects your familiar folder structures within Outlook. This greatly enhances your handling of unstructured data.

Ready to Proceed Further?

Integrate a range of documents directly into Outlook and experience the ease of EMA from this platform. Get in touch with us for more details.

Bid Farewell to Unorganised Data

EMA File

Easily and systematically archive documents.

Is your organisation in search of an efficient method to safely and systematically archive crucial documents? EMA File has got you sorted and beyond. Be it cloud solutions, on-site storage, or a hybrid environment – EMA is prepared for all eventualities.

EMA File Key Features

Document Archiving

Archive documents effortlessly and methodically. Swiftly locate what you're seeking without rummaging through endless folders.


Your documents are secure with us. Leading-edge security technologies guarantee your data is always safeguarded.


Cloud, on-premises, or hybrid – EMA is versatile. We always customise our services to meet your distinct requirements.

Our data volume was growing steadily, and the legal mandates for compliant archiving were increasing. This applied to both email and other documents and files. In our search for a solution that could handle this, several factors were crucial. The system needed to integrate with our existing IT infrastructure – not the other way around. We also valued support in English that could quickly assist us with any issues. Furthermore, we were looking for a solution that could be flexibly expanded to archive not just email but also documents. Our market analysis identified EMA by ARTEC IT Solutions as the clear winner. A decisive factor was also that EMA utilizes Trusted Computing technology, allowing us to meet all our security requirements without compromise.

Reinhard Pachler, IT Director at Pro Juventute

Key Takeaways at a Glance

Enhance Your Efficiency

Boost your work efficiency with swift and straightforward access to your document archives.

Future-Proof Your Organisation

With the adaptability to utilise EMA across various environments, you're ideally prepared for future requirements.

Cut Down on Expenses

Reduce the dependence on physical storage space and reap considerable cost benefits.

Remain Compliant

EMA makes it a cinch to comply with legal retention periods and regulations.

Effortless Integration

EMA's seamless integration with existing IT systems refines your operations.

Ready to Proceed Further?

By choosing EMA File, you're investing in a forward-thinking and trustworthy solution for your file archives. Secure the future of your data management today!

Revolutionise Your Digital Archiving

EMA Print

Archive as you print, seamlessly.

EMA Print allows you to archive documents seamlessly during the virtual printing process, and if required, dispatch them to a physical printer subsequently. This feature is revolutionary, particularly when it's time to supersede archaic systems whilst securely archiving their content. Owing to electronic time stamps, signatures, and encryption, the integrity of your documents remains unimpaired. Moreover, our comprehensive text search makes locating your documents effortless. Available for cloud, on-premise, and hybrid environments. It's straightforward, effective, and secure.

EMA Print Key Features

Transition from Outdated Systems

Typically, all documents from legacy systems can be printed, making your transition to EMA a breeze!

Intuitive Functioning

EMA Print is ready right out of the box—simply set up an archive printer, and you're alll set.

Secure Digital Future

Archive each document with absolute legal assurance. Meeting the most rigorous internal compliance demands is a piece of cake.

Simple Search Solutions

EMA doesn’t simply archive; it enables quick and easy access to even the oldest documents in seconds through comprehensive text search.

In daily use, there are a number of scenarios where access to the archive has been very helpful for us. We can look up customer information by searching through several years of email messages within seconds, even if the employee handling the customer no longer works at the company. Tasks like this were extremely long-winding and cumbersome before we introduced EMA. The system has also proven itself as a useful way for external auditors to access information that they require for their work.

Jonathan Orme, IS Support Manager at Advanced Medical Solutions Group

Key Takeaways at a Glance

Enhance Your Efficiency

With EMA, manage documents from all systems in the perfect location.


Access your documents wherever you are! With the EMA app, even whilst on the move.


Reduce the dependence on physical storage space and reap considerable cost benefits.

Enhanced Service Excellence

Elevate your response times and substantially improve your customer service.


Users can effortlessly archive documents through a familiar printing process.


EMA integrates into your network as a virtual printer for archiving documents.


EMA supports a broad variety of printers and incorporates numerous drivers for standard print interfaces.

Ready to Proceed Further?

Seamlessly transition even the most outdated filing systems with EMA Print. Do get in touch for further information.

Digitally Organise Your Paper Archives with EMA Scan

EMA Scan

Discover a smarter approach to document management.

Certainly, scanning and filing documents is straightforward. But, why simply digitise paper files when you can take it a notch higher? EMA Scan allows you to enhance your documents beyond basic digitisation by embedding layers of additional significance. Whether it's contextual information, explanatory notes, or vital notifications, EMA Scan enhances each document, building a sturdy bridge between the physical and digital worlds of document management. Welcome a brand new chapter in document management with EMA Scan.

EMA Scan Key Features

Efficient Digitisation

Convert your paper documents into digital formats without breaking a sweat. Processing entire files in one go? Absolutely doable.

Full-Text Search

Thanks to its integrated full-text search and many other features, locating precisely what you need swiftly and accurately is a piece of cake.


EMA adapts to your requirements, whether you're on-site, in the cloud, or choosing a hybrid solution.


Stay ahead of the game and prepared for future digital hurdles with EMA.

EMA stands out as a system that pleasantly surprises. In our experience, few solutions are as stable and reliable. It's also maintenance-free for administrators.

Norbert Fischer, IT Team Manager at Autohaus WIEST

Key Takeaways at a Glance

Access Anywhere

The EMA App allows you to conveniently access your documents from anywhere at your ease.

Utmost Security

Shield your data from inadvertent removals and meddling.

Farewell, Paper Chaos

Reduce the need for physical storage, saving you both time and money.

Remain Compliant

EMA makes it a cinch to comply with legal retention periods and regulations.

Automate It

Documents can be automatically analysed, and data extracted upon request.

Maximise the Benefit from Your Documents

Transform your documents into an easily searchable knowledge base right from the outset.

Ready for Your Live Archive?

Embrace the future of legal and secure digitisation of your paper records. Invest in the future of your document management now!

Intelligent SAP Document Archiving

EMA for SAP Solutions

The ultimate relief for your SAP system.

EMA for SAP Solutions is a bespoke, ultra-secure, and cost-efficient archiving tool for SAP documents. EMA reduces server strain and assures total regulatory compliance. Moreover, it flexibly corresponds to your requirements - whether they're in the cloud, on-site, or within hybrid configurations. Seamless integration into your existing IT infrastructure is straightforward. And you can have peace of mind, EMA for SAP Solutions is SAP certified.

Key Benefits of EMA for SAP Solutions

Effortless Transition to S/4HANA

EMA simplifies SAP databases, significantly reducing the time and complexity linked with migrating to S/4HANA.

Server Respite

By archiving SAP documents, EMA eases the burden on your SAP server, enhancing system performance and reducing operational expenditure.


EMA offers versatility with availability for the cloud, on-premise, or hybrid environments, assuring flexible integration with your current IT infrastructure.

Legacy Archive Substitution

EMA effortlessly transitions from legacy systems, even during continual operations, guaranteeing business constancy at all times.

Cost Effectiveness   

EMA provides a cost-effective substitute to expensive document management systems (DMS), assisting you in maximising your budget.

Time Efficiency

EMA simplifies the archiving process, resulting in swifter and more effective document handling, saving you both time and money.

Explore how EMA for SAP Solutions can aid your business in optimising SAP document archiving, lessen server strain, and fulfil compliance obligations simultaneously. With EMA, you're able to streamline your business processes, reduce operational expenses, and bolster your IT infrastructure.


More than Merely an Archive

EMA securely and efficiently archives your SAP documents, minimises server strain, and meets all compliance requirements. But EMA offers more than just archiving. Its robust full-text search allows you to locate necessary documents within seconds. With EMA, maintain a slimline SAP system whilst managing your documents effectively.


Real-Time SAP Document Migration

Many SAP infrastructures depend on ArchiveLink-compliant content servers for outsourcing documents and files. Yet, these systems frequently reach performance limits and fail to meet the current requirements for secure storage.

EMA seamlessly resolves this problem, allowing for swift and cost-effective migration of old archives whilst maintaining normal operation. As background data migration occurs, new SAP documents are directly archived in EMA - all without any downtime.

Simplify Your Transition to S/4HANA

For countless SAP users, the transition to S/4HANA is of urgent concern. However, immense quantities of unorganised data elevate storage costs and impede performance. EMA, serving as a contemporary content server with an ArchiveLink interface, provides the resolution. It guarantees legally conforming, audit-proof storage of SAP documents, considerably alleviating the SAP infrastructure. This reduction greatly eases the shift to S/4HANA, rendering EMA simple and secure to incorporate and swiftly accessible.


Metadata Synchronisation

Documents in SAP are crucial for a myriad of departments, not merely for accountancy and book-keeping. However, extracting these documents can prove tricky for individuals lacking SAP know-how. With EMA, every staff member gains straightforward access to all documents. Furthermore, EMA can append additional data to each document, from the original file name to specific details and classifications. Documents become easily identifiable and highly utilised.

With EMA, documents are not just directly accessible, via internet browsers or apps, but can also be incorporated into other systems, such as CRM or Data Analysis systems, without the need for supplemental SAP licenses.


Digitisation with a High-Performance Scanning Module

SAP doesn't provide its own scanning function - bridge this gap with EMA! Its potent scanning module facilitates rapid digitisation of documents, which are then securely archived in EMA. EMA also supports barcode scenarios and batch processing for digitising extensive volumes of documents. Furthermore, EMA’s full-text search feature allows for the speedy recovery of necessary documents.

Ready to Proceed Further?

With EMA, you're opting for a forward-thinking and dependable solution for archiving your SAP documents. Permanently alleviate your SAP system, stay lean and nimble!

Make Recording Telephone Conversations Effortless

EMA Voice

Effortlessly record and retrieve audio files, with full legal compliance as standard.

Effortlessly archive all your telephone and VoIP calls with EMA, ensuring total compliance with both legal demands and privacy acts. EMA integrates smoothly into your existing telephone systems, a particularly advantageous feature for industries such as banking and insurance where legal directives necessitate call recording. Owing to EMA's robust search facility, retrieving archived calls is swift and straightforward.

EMA Voice Key Features

Guaranteed Compliance

EMA Voice adheres to rigorous privacy standards, ensuring automatic consent acquisition from involved parties for call recording — a paramount action in complying with privacy regulations.


Your recorded conversations are secure from unauthorised viewing within EMA's archive, keeping a distinct, secure, and encrypted replica of all pertinent business data.

Optimise Your Call Centre

With the agreement of the caller, record and direct calls to the pertinent team members automatically, optimising quality management for client engagement.

Selective Archiving through a Gateway

Easily archive only particular calls by dialling through EMA and submitting the target telephone number to commence recording.

Real-Time Archiving

Record important information in real-time by logging ongoing calls whenever required.

Our main challenge was to meet the 'MiFID II' requirements within a tight timeframe. EMA made it possible, alongside enabling smooth, intuitive integration with our Unified Communications solution through its Software Development Kit.

Christian Glos, Head of IT Systems at Sparkasse Pforzheim Calw

Key Takeaways at a Glance

Legal Conformity

Archived data is stored in recognised standard formats without any degradation of sound quality.

Rapid Configuration

Begin seamlessly with templates for numerous typical scenarios!

Simple and Intuitive

EMA is user-friendly, integrating as a virtual IP phone into your telephone system without any fuss.

Versatile Integration

Effortlessly connect EMA with principal applications utilising the AOS SDK!

Elevate Your Service Excellence

Easily improve your service standards and carry out focussed training.


Concentrate on your discussions without the inconvenience of making manual notes.

Intelligent Archiving

EMA handles calls as adeptly as it manages documents and email. Allocate metadata as required and locate anything in your archive in mere seconds!


Utilise EMA Voice as a memo recorder, distributing voice memos directly in the archive with colleagues.

Ready to Proceed Further?

Opt for EMA Voice for a straightforward and dependable call recording solution. Enrich your archive with audio files today!

Wish to Know More? We're Here to Assist!

Birgit Würtele

Christian Wieck

Michael Niehoff

Sasa Mitrovic

Keen to discover more about EMA's capabilities and uses? We'd be delighted to present EMA in a live demonstration. We eagerly await your enquiry!

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