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EMA for SAP Solutions

EMA for SAP Solutions is a specially developed, highly secure and cost-efficient archiving system for SAP documents. EMA reduces server load while meeting all compliance requirements.

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Transform Your SAP Environment with More than Seamless Archiving

EMA for SAP Solutions is a certified, modern content server designed specifically for SAP systems. By securely and cost-effectively archiving SAP documents, it reduces database load and ensures regulatory compliance for document retention. Integration is seamless through the certified ArchiveLink interface, making it straightforward to implement within your existing SAP infrastructure. Whether deployed in the cloud, on-premises or in hybrid environments, EMA offers a simpler, more secure and cost-effective solution.

Cut Costs and Streamline Operations

EMA delivers intelligent, affordable data management for SAP documents. Beyond secure legal archiving, it offers robust protection against cyber threats. More than just an archive, EMA enables instant full-text search capabilities across all files, accessible from any workstation throughout your organisation.

Legal Hold Management and Security

Trust in EMA's proven track record. With three decades of experience in compliant document archiving, ARTEC IT Solutions delivers German-engineered software developed entirely in-house. Our solution ensures swift, straightforward access to all your essential documents—whether for audits, legal proceedings, or data protection requirements.

Efficient SAP System Relief Without Costly DMS

As growing file volumes strain SAP systems and impact performance, organisations face the challenge of maintaining legally compliant storage whilst ensuring cyber security. Traditional DMS solutions often provide excessive functionality at disproportionate cost and maintenance overhead, when only basic features are typically needed.

Minimal Maintenance and Administration

Unlike traditional setups requiring daily database, server and storage maintenance—including precisely coordinated backups to maintain SAP data synchronisation—EMA offers an elegant, fully integrated solution. Implementation takes just a few clicks, ensuring seamless operation without additional middleware.

Key Benefits of EMA for SAP Solutions

Effortless Transition to S/4HANA

EMA simplifies SAP databases, significantly reducing the time and complexity linked with migrating to S/4HANA.

Server Respite

By archiving SAP documents, EMA eases the burden on your SAP server, enhancing system performance and reducing operational expenditure.

Versatility

EMA offers versatility with availability for the cloud, on-premises, or hybrid environments, assuring flexible integration with your current IT infrastructure.

Legacy Archive Substitution

EMA effortlessly transitions from legacy systems, even during continual operations, guaranteeing business constancy at all times.

Cost Effectiveness   

EMA provides a cost-effective substitute to expensive document management systems (DMS), assisting you in maximising your budget.

Time Efficiency

EMA simplifies the archiving process, resulting in swifter and more effective document handling, saving you both time and money.

Archive SAP Documents

More than Merely an Archive

EMA securely and efficiently archives your SAP documents, minimises server strain, and meets all compliance requirements. But EMA offers more than just archiving. Its robust full-text search allows you to locate necessary documents within seconds. With EMA, maintain a slimline SAP system whilst managing your documents effectively.

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Maximum Data Security

EMA functions as a modern content server for SAP, using the certified SAP ArchiveLink interface to transfer and store documents securely.

  • Advanced security mechanisms and trusted computing technology ensure the highest level of data protection.
  • Blockchain-based digital signatures and timestamps guarantee content integrity.
  • Ultra-fast full-text search capabilities enable instant document retrieval.
  • Granular access management with 4-Eye-Principle ensures GDPR compliance and meet regulatory requirements for SAP archiving.

EMA Full-Text Search

All SAP process-related documents are securely preserved in EMA, with powerful full-text search capabilities enabling swift retrieval and seamless reuse.

Migrate Legacy SAP Documents

Real-Time SAP Document Migration

Many SAP infrastructures depend on ArchiveLink compliant content servers for outsourcing documents and files. Yet, these systems frequently reach performance limits and fail to meet the current requirements for secure storage.

EMA seamlessly resolves this problem, allowing for swift and cost-effective migration of old archives whilst maintaining normal operation. As background data migration occurs, new SAP documents are directly archived in EMA - all without any downtime.

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Live Migration of SAP Content

Whilst many SAP infrastructures use ArchiveLink-compliant content servers for document storage, these systems often struggle with performance and fail to meet current legal retention requirements. EMA offers a straightforward solution, enabling swift and cost-effective migration of legacy archives during normal operations. New SAP documents are stored directly in EMA whilst existing data migrates seamlessly in the background - all without any downtime.

Simplify Your Transition to S/4HANA

For countless SAP users, the transition to S/4HANA is of urgent concern. However, immense quantities of unorganised data elevate storage costs and impede performance. EMA, serving as a contemporary content server with an ArchiveLink interface, provides the resolution. It guarantees legally conforming, audit-proof storage of SAP documents, considerably alleviating the SAP infrastructure. This reduction greatly eases the shift to S/4HANA, rendering EMA simple and secure to incorporate and swiftly accessible.

Managing SAP Metadata

Metadata Synchronisation

Documents in SAP are crucial for a myriad of departments, not merely for accountancy and book-keeping. However, extracting these documents can prove tricky for individuals lacking SAP know-how. With EMA, every staff member gains straightforward access to all documents. Furthermore, EMA can append additional data to each document, from the original file name to specific details and classifications. Documents become easily identifiable and highly utilised.

With EMA, documents are not just directly accessible, via internet browsers or apps, but can also be incorporated into other systems, such as CRM or Data Analysis systems, without the need for supplemental SAP licenses.

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Leveraging SAP Metadata Effectively

Metadata such as transaction and document reference numbers can be automatically appended to each document. This enables more comprehensive use of documents for holistic information management, even beyond the SAP environment.

From Big Data to Smart Data

EMA extends beyond SAP document management, enabling the structured storage of diverse business documents from multiple sources within a single repository. This encompasses emails, file server data, scanned paperwork, print files and even voice recordings. All documents are centrally captured, securely stored, archived in compliance with legal requirements and efficiently utilised. The result is centralised information management through a single solution: EMA.

Capturing and Processing Documents for SAP

Digitisation with a High-Performance Scanning Module

SAP doesn't provide its own scanning function - bridge this gap with EMA! Its potent scanning module facilitates rapid digitisation of documents, which are then securely archived in EMA. EMA also supports barcode scenarios and batch processing for digitising extensive volumes of documents. Furthermore, EMA’s full-text search feature allows for the speedy recovery of necessary documents.

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Streamlining SAP Document Workflows

EMA Scan seamlessly handles barcode operations, fully supporting SAP's standard procedures for both "early" and "late" barcode filing. This opens up limitless possibilities for workflow integration within SAP environments.

Top Companies Utilise EMA for Archiving and Data Management

When our team needs to find an email, they simply ask an admin for a quick search. What used to be a lengthy and complex process is now incredibly straightforward, fast, and hassle-free. Thanks to EMA's full-text search capabilities, we can quickly dig up the information we need. Both our IT department and our colleagues across various departments couldn't be happier with the system.

Reinhard Pachler, IT Director at Pro Juventute

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Success Stories from Our Clients

Well Protected

How SV SparkassenVersicherung is achieving legal compliance and secure email archiving with EMA.

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A Cozy Home for Email, Files, and Documents

How Pro Juventute, Austria's beacon for child welfare, champions legal archiving with EMA.

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Smooth Air Traffic and Email Management

How Bremen Airport implemented a legally secure email archiving solution, with a keen eye on employee rights.

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Digital Transformation at the Car Dealership

How the WIEST Group leverages EMA to fully digitize service records.

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The Perfect Fit

How Alfred Ritter GmbH & Co. KG found the perfect mix of legal security and quick email search capabilities with EMA.

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Geared Up for MiFID II: Archiving Phone Calls, Email, and Chats

Pforzheim Calw Savings Bank ensures customer protection and legal compliance with EMA.

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Birgit Würtele

Michael Niehoff

Sasa Mitrovic

Ready to learn more? Our team is here to provide tailored guidance — reach out today!

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Copyright © ARTEC IT Solutions. EMA E-Mail Archive Appliance®, EMA Enterprise Managed Archive®, ANA Automated Network Administrator®, Mail to Archive®, Print to Archive®, Scan to Archive®, Voice to Archive®, File to Archive® und eDiscovery® are registered trademarks of ARTEC IT Solutions. Trademarks of other manufacturers' products are the property of the respective owners. Errors and alterations are subject to correction without prior notification.