Robust Search Across All Data Directly Within Outlook

Karben, 16th of May, 2023 – Your working day probably commences with checking your email. Wouldn’t it be beneficial if you could gain access to not only your email but also vital data and information directly from this platform? Courtesy of ARTEC IT Solutions' innovative EMA Outlook add-on, the powerful data management and security platform search function of EMA is now available directly within Outlook. This game-changer decidedly simplifies the process of locating and finding data from sundry sources. The EMA Outlook add-on isn't merely confined to email messages; it also comprises all company data stored in the EMA Live Archive. Whether you're searching for files, scanned documents, voice recordings from telephone calls, invoices, delivery notes, letters, SAP documents, or data from other ERP systems, all the crucial business data you require becomes immediately visible within Outlook.

Conceived as a native Windows application, the new extension is independent of web technology, guaranteeing effortless integration with no technical setup complications. Its recognisable appearance and function, alongside its user-friendly, intuitive handling, means users can remain in their favoured Outlook environment without the need for extra training or instructions. What's more, to simplify the management of disorganised data, the extension enables users to mirror their personal file directory structures from the file server in Outlook.

"In many companies and organisations, the email client is still the central hub of daily work. However, users often want more powerful functions for searching for the information, data and documents they need. The new EMA Outlook extension provides precisely this functionality and can act as a real performance booster for the mail client. With EMA, Outlook becomes a search engine for all company data, which can revolutionise searching and, above all, finding information and files," says Jerry J. Artishdad, Managing Director of ARTEC IT Solutions GmbH.

As a modular live archive, EMA encompasses all processes related to the utilisation of business data - from centralised collection to secure, legally compliant storage and long-term archiving. It incorporates all pertinent sources and unstructured data such as paper documents, email messages, files, or voice recordings. Additionally, EMA offers efficient protection against cyberattacks and manipulations by keeping all company data in an extremely secure "data vault," guarded by security procedures including encryption, digital signatures, and Trusted Computing technology.

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