Products and Solutions
EMA®
 EMA® Mail
 EMA® Cyber Defense
 EMA® Print
 EMA® Scan
 EMA® File
 EMA® Voice
EMA® for SAP Solutions
 SAP Metadata
 SAP Live Migration
 SAP Scan
 S/4 HANA Relief
ARTEC SMART Integration Tools
 SMART Link
 API/SDK
Firegate VPN
eDiscovery Solutions
Case Management
VSTOR® Vault
 Product Details
 Object Storage
ARTEC Cloud Solutions
 Cloud Models
 Managed Services
 Microsoft 365
Topics
Advantages
Mailserver migration
Microsoft 365 tips
EMA® is Easy to Use
Data Formats
Protect Your Investment
Comprehensive Archiving
Storage Technology
Data Security Concept
Protection Against Cyber Attacks
Big Data - Knowledge is Power
Features
Overview
Software Architecture
Single Sign-On
Four-Eye-Principle
Folder Synchronization
Encryption
User Access
Full-Text Search
Backup and Recovery
ANA Server
Trusted EMA®
Hot Standby
Digital Signatures
Attributes and Metadata
Department archives/Linking
Federated Search
Retroactive Archiving
WAN Synchronization
EMA® DeDup Server
EMA® App
Outlook extension
Good to Know
Legally Compliant Archiving
Protecting Personal Information
Why WORM Is No Solution
Problems with certifications
Stubbing - (Not) A Solution
Who Uses EMA®?
Why Bother with Archiving
Benefits of an Appliance
Dealing with private e-mails
Laws and Regulations
Overview of the Most Important Regulations
General Data Protection Regulation (DSGVO)
Right to be "forgotten"
News
News
Events and Webinars
Press Releases
Press Review
Partners
Resellers
Distributors
Partner Program
Partner Portal
ARTEC Product Trainings
ARTEC Promotional Program
ARTEC Expert Network
Services & Support
Consulting Services
Technical Consulting
Software Development
Software Subscription & Warranty
Product Support
Downloads
About ARTEC
Company History
Visions
Green responsibility
Where to Find Us
Job Openings
Terms and Conditions
Protected Trademarks and Patents
References
Information for Investors
Privacy Policy
Corporate Information

Why Bother with Archiving

Many organizations realize and acknowledge that legal regulations for dealing with business-relevant e-mail communication, documents, and files exist. When it comes to implementing these regulations however, many small and medium-size businesses don't move forward and decide to wait. A common thought for such businesses is that it is not really necessary to implement legally compliant archiving, or that a traditional backup of important data, which more often than not does not comply with legal requirements, is good enough.

Companies that choose to ignore the legally mandated retention periods and archiving are often not aware the consequences of doing so. Not only can there be complications with fiscal law (e.g. when a company audit performed), but consequences can scale to criminal persecution due to neglecting proper bookkeeping. There can also be strong economic inconveniences for organizations that decide archiving is unnecessary. Lack of compliant archiving is, for example, a negative indicator for banks that evaluate companies according to Basel II criteria.

Legal issues and inconveniences aside, strong economic benefits often speak for the implementation of a professional archiving solution.

Required information can easily be found in the archive, and can be restored with the push of a button. Long and extremely inconvenient searches inside mailboxes, unmaintainable backup files, and the need to navigate chaotic folder structures instantly become a thing of the past. Systematic digital archiving helps optimize business processes, and ensures that all company-internal information and business-processes is properly documented.

Moreover, the immediate backups made by an archiving solution effectively provide a second layer of protection against data loss caused by system crashes, equipment failure, or human errors. Consider what would happen to your organization if that important, mission-critical e-mail message or document suddenly got lost. More often than not, such a disaster causes damages that end up costing a lot more than an archiving solution.