Features and Capabilities
EMA is much more than just a modular archiving system and a smart data management solution. We offer a plethora of savvy features designed to tailor the system precisely to your needs and requirements.
Customizable Archiving for Your Business
With EMA, you're choosing more than just a solution that fits right now; you're opting for future flexibility. While other vendors box you in with rigid packages, we give you the freedom to select exactly the modules and features you need, whenever you need them. EMA delivers efficiency without excess, tailored to your needs – both today and tomorrow.
Cloud Connector
Microsoft Partner Delivering Seamless Microsoft 365 Integration
Connect your Microsoft 365 and on-premises Exchange servers to your EMA archive with our Cloud Connector. We support all major platforms including Google Workspace and other hosted email solutions. Monitor system status instantly through our user-friendly web interface with color-coded indicators that show operational health at a glance.
Our integrated Journal Firewall provides enhanced security by exclusively accepting authenticated data from Microsoft 365 servers. With comprehensive monitoring capabilities, flexible scalability, and support for nine languages, the Cloud Connector adapts perfectly to your organization's unique needs.
Single Sign-On
Automatic Authentication for Ultimate User Convenience
For secure and easy access to the archive, EMA supports Single Sign-On (SSO). With just one login at your workstation, you can dive straight into the archive from your email client, bypassing the hassle of re-entering passwords and user IDs. This not only makes accessing the archive a breeze but also maintains the highest standard of security you've come to expect.
4-Eye-Principle
Maximum Data Protection
EMA's core functions can be configured to require approval by more than one person, preventing any individual from intentionally or accidentally performing risky actions on data and admin settings. Thus, EMA offers a customized approach to meet all legal, privacy, and compliance requirements. Incorporating the involvement of internal committees, such as worker councils, is seamlessly possible.
Additional Features
EMA Mail Import Tools
The EMA Mail Import Tools offer a comprehensive solution for seamlessly migrating emails into your EMA archive. They support a wide range of sources, including EML, Maildir, MBOX, PST, Exchange Server, and IMAP servers. This toolkit enables quick and efficient migrations of both large and small email collections.
Features like automatic deduplication, advanced encryption, and customizable filtering functions not only optimize storage usage but also ensure maximum data security and precision in data selection.
The EMA Mail Import Tools are suitable for extensive server migrations as well as targeted imports of individual mailboxes.
EMA PST Creator
Effortlessly transform email archives exported from EMA into PST files with the EMA PST Creator, a versatile tool tailored to your data archiving and migration needs. An intuitive wizard guides you smoothly and comfortably through the entire process.
EMA PST Creator is designed to navigate the limitations of PST files, automatically splitting large exports to manage size constraints. If your archive exported from EMA is password-protected, that security seamlessly transfers to your PST archive. It also replicates the folder structure, ensuring your data remains well-organized and accessible. Additionally, EMA PST Creator offers the capability to directly generate PST files from EML files stored in a folder structure, streamlining your data management process further.
HCL Domino Extension
Maximize the potential of your HCL Domino server with our cutting-edge extension. You'll gain an archiving solution that goes far beyond the basic capabilities of HCL Domino. Experience unprecedented simplicity and efficiency in archiving internal email, including messages to groups and BCC recipients, ensuring every email, no matter its origin or destination, is securely archived.
Our software extension for HCL Domino seamlessly integrates into your existing setup, enhancing it with powerful archiving features that ensure full compliance, improved data management, and secure long-term access to critical information.
During a company acquisition, thanks to EMA, we were able to save on duplicate maintenance and licensing costs and minimize administrative effort. With the 'Mail Import' feature, the transfer of large amounts of data was very simple, trouble-free, and possible in surprisingly little time.
Thomas Ernstberger, Head of Marketing at Know How International GmbH & Co. KG
Folder Synchronization
Retain Email and File Server Folder Structures
Experience the simplicity and efficiency of mirroring your personal email folder structure within EMA. Besides offering lightning-fast full-text search, folder synchronization provides an additional intuitive way to find what you're looking for, making users feel right at home and personalizing their archive experience.
Attributes and Metadata
Effective and Flexible Data Organization
Keep track of all your data, regardless of your company's size. The EMA Attribute Editor brings order to your archive and takes data usability to the next level.
EMA offers 10 standard attributes to meet common compliance and data protection requirements. Additionally, up to 200 custom values can be added to archived documents, either manually or through automation. This allows users to retrieve exactly what they need from large datasets in seconds, tailored to their specific requirements. The archive remains legally secure and compliant throughout this process.
Ready for Your Live Archive?
Boost your efficiency in email archiving and data management with EMA.
Designed in Germany with U.S. Data Hosting and Support
Data security is a top priority for businesses and organizations. By opting for ARTEC's EMA Cloud Services, you're selecting solutions crafted with German engineering excellence. While the development and innovation happen in Germany, we ensure all your data is securely hosted within the United States. This approach provides you with the best of both worlds: German quality and innovation, combined with the assurance that your data stays on American soil, under the strict data protection standards you expect.
Leading Companies use EMA for Archiving and Data Management
Hot Standby: Maximum Operational Security
Redundant High-Availability Solution for Critical Business Data
Ensure your on-premise archive system remains up and running even during significant outages with Hot Standby. Our standards-based solution uses independent databases to provide top-tier redundancy. In an emergency, switch from the primary system to the Hot Standby system in seconds.
Hot Standby can be set up across multiple locations, offering hardware and software redundancy and complete location independence. This advanced solution is perfect for businesses that need a highly available, secure, and flexible data archiving solution to ensure continuous operations and data integrity.
WAN Synchronization
Powerful Synchronization for Primary and Standby Archives Across Remote Locations
WAN Synchronization enables efficient data sync between two geographically separated locations. It leverages a specialized synchronization protocol developed by ARTEC, ensuring maximum speed for large volumes of data without latency issues. Data transmission is protected using VPN-equivalent technology and trusted computing methods, and setup is straightforward.
Additional Features
iSCSI Support
iSCSI storage can be seamlessly integrated with EMA On-Premise Flex and EMA On-Premise Classic, either to connect block storage or as an extension. However, for optimal compatibility and performance, we recommend using our VSTOR Vault storage systems, which are specifically optimized for EMA.
By leveraging the combination of iSCSI connectivity and EMA's integrated Volume Manager, you'll benefit from simplified storage management. This setup allows you to adjust storage allocations and capacity with just a few clicks, eliminating the need for separate storage management systems.
Fibre Channel Support
The Enterprise versions of EMA On-Premise Flex and EMA On-Premise Classic enable connection to block storage via Fibre Channel. This setup includes a comprehensive Volume Manager and the essential dual-port FC HBA hardware, ensuring top performance and reliability.
Optimal functionality and compatibility are assured with standards-compliant block storage. While EMA supports a variety of storage options, we recommend VSTOR Vault storage systems, designed for peak compatibility with EMA.
Portal Integration
EMA brings your digital workplace together by seamlessly integrating with portals and Intranet sites. This advanced feature not only smoothly integrates with your existing setup but also supports customized Single Sign-On (SSO) solutions.
With advanced IP-based security protocols in place, access is limited to authorized users only, safeguarding your data against unauthorized entry. This approach provides a future-proof solution that harmonizes ease of use with robust security, revolutionizing the use of your company's knowledge.
Department Archives
Create Structure and Maintain Oversight with Digital File Management
With department archives, you can organize documents under a common identifier, like a customer number. This spans across various sources seamlessly, from email and SAP documents to scanned copies and voice recordings. Unlike traditional filing cabinets, department archives make documents accessible to all authorized team members at the same time. Managing these archives is a breeze. Archive categories and authorized personnel are automatically assigned or easily integrated with directory services.
Secure EMA Log
Tamper-Proof Logging of Sensitive Operations in the Archive
EMA sets the standard for security and transparency. The secure EMA Log comprehensively records every security-relevant action - from accesses, searches, and exports by administrators to configuration changes. User actions can also be logged upon request.
Thanks to tamper-proof digital signatures, each entry is stored immutably, allowing you to retrieve precise information about the nature, timing, and originator of every activity at any time. You maintain full control and transparency over all operations in your archive, ensuring the highest level of compliance in your company.
The optional Syslog integration immediately reports each new entry to any recipient. This allows you to further protect your data in particularly sensitive areas from manipulation and unauthorized access.
Additional Features
CSV Reporting for Archives
Unlock the power of precise data analysis with our innovative CSV-based reporting feature. Discover detailed usage patterns by mailbox or domain, and leverage these insights to boost your company's efficiency and productivity.
This feature enables you to generate custom reports that provide a clearer understanding and management of your company's archiving activities. Whether it's monitoring mailbox usage to ensure compliance or identifying trends that could influence strategic decisions, our reporting tool delivers the essential data you need.
CSV Export for Search Results
The CSV export for search results unlocks unlimited possibilities for data sharing and analysis. Whether you're creating detailed reports for documentation purposes, sharing crucial insights with other departments, or simply organizing your usage data, a few clicks transform your search results into well-structured, easily accessible CSV files.
Embrace the flexibility and simplicity of turning your data into a valuable resource. CSV exports are your key to more effective data communication and utilization, elevating the way you process and share information to the next level.
Multi Tenancy
Enables Logical Separation of Business Units or Subsidiaries
EMA’s multi tenancy feature allows for the efficient and convenient management of environments with multiple business units. Set up and manage different tenants within the company network, treating each business unit as a separate entity. Each tenant can archive, search, and retrieve their own documents without accessing other tenants' data. Plus, you do all this with just one EMA system, significantly cutting costs.
Group-Based Access Management
Use Security Groups for Access Management with Manual or Automatic Assignment
Support for Active Directory and Microsoft Entra security groups optimizes permission management in complex environments. It provides administrators with a powerful tool for centralized access rights management.
This feature integrates seamlessly into existing infrastructures, enabling flexible yet consistently compliant user management. Centralized control significantly simplifies the enforcement of company-wide security standards.
Federated Search
Efficient Multi-Archive Discovery
EMA revolutionizes information retrieval with its powerful distributed full-text search across multiple archives. This cutting-edge feature enables various departments within a company to utilize a unified, global archive without the need for data centralization or alterations to existing infrastructure.
With EMA, searching for data across continents becomes effortless. Regardless of the geographical location of the content and documents, EMA ensures that all information is accessible to your team instantly, significantly boosting productivity.
SMART Integration Tools
Building Bridges Between IT Silos
Leverage the versatility of our SMART Integration Tools to break down the barriers of IT siloed solutions and enable efficient, real-time data exchange across your entire company. Our suite of solutions, from SMART Link, API, and SDK, to the EMA App, is designed to connect disparate systems and data sources seamlessly. Thanks to our extensive API expertise, you can effortlessly optimize your IT environment and enjoy more efficient interactions across all business units.
SMART Link
Effortlessly Link Data Across Sources
Effortlessly pull data from various systems such as SAP or CRM without the need for individual connections for each case. With SMART Link, seamlessly integrate into a wide array of primary applications - from ERP and ECM to industry-specific solutions in healthcare, government, and manufacturing. Take advantage of a format-independent search and directly sift through unstructured data with the powerful EMA search feature. The user-friendly operation of SMART Link doesn't require any additional training or certification, making it a breeze to use.
API and SDK
Seamless Integration with Your Primary Applications
With the free EMA APIs and ARTEC AOS SDK, you can seamlessly integrate unstructured business documents into your primary applications. Simplify research, accelerate processes, increase transparency, and save time.
Customize EMA to your specific business processes and experience new perspectives by integrating it into daily workflows. You'll especially benefit from our solutions when developing in-house portals or specialized applications.
Want to learn more? We'd love to discuss your needs and help you find the right solution.