Digital Archive for Emails and Documents
EMA is your all-in-one solution for archiving and efficiently using email, files, voice recordings, as well as scanned and printed data. Take advantage of EMA in the cloud, on-site, or with a hybrid approach – we cater to your needs!
Smart Data Management with EMA
EMA does more than just archive your data in compliance with regulations and with top-notch security. It’s also incredibly easy to set up and low-maintenance. EMA seamlessly integrates into any environment, always operating reliably with the latest technology. But EMA doesn’t stop at just archiving your data. It makes accessing and using your data a breeze at the highest level of convenience - a real game-changer for your data management strategy!
Leading Companies Trust EMA
Why Choose EMA?
Find What You Need in Seconds
EMA's powerful full-text search goes way beyond your average archive. Discover the information you need in a flash and use it to drive profits!
Outstanding Value
Don't pay an arm and a leg! EMA delivers more for less, saving you from shelling out for those pricy and overly complicated document management systems.
Simplifies Migration Projects
Make your migration projects a breeze. EMA smooths out the transition of your systems to a new platform, making it worry-free.
Available Anywhere
Whether you're looking at cloud, on-premise, or hybrid setups, EMA adapts to suit your needs. Wherever you are now or want to go next, we've got you covered!
What really impressed us about EMA was the ability to ditch multiple disjointed archiving solutions. No need for separate archives for phone calls, email, or files—EMA’s centralized system handles it all. The sheer convenience of managing as few archives as possible, without resorting to patchwork solutions, perfectly aligned with our administrative goals.
Christian Glos, Head of IT Systems at Sparkasse Pforzheim Calw
Designed in Germany with U.S. Data Hosting and Support
Data security is a top priority for businesses and organizations. By opting for ARTEC's EMA Cloud Services, you're selecting solutions crafted with German engineering excellence. While the development and innovation happen in Germany, we ensure all your data is securely hosted within the United States. This approach provides you with the best of both worlds: German quality and innovation, combined with the assurance that your data stays on American soil, under the strict data protection standards you expect.
Much More Than Just an Archive
Boost Your Efficiency
Streamlining your data boosts your company's efficiency, saving you both time and money. Plus, quick response times guarantee top-notch service for your customers.
Mobility
Access your documents from anywhere, anytime. This is crucial especially if you're always on the move or part of a team spread across different locations.
Security
Protect your data from loss, theft, and damage. In the event of a cyberattack, you can easily restore a secure copy of all your documents.
Everything in Its Place
Keep track of your data and simplify the search for specific information. Say goodbye to the chaos of large, unstructured data piles.
Stay Compliant
Ensure adherence to all legal and internal regulations regarding data retention.
Success Stories from Our Customers
Well-Protected
How SV SparkassenVersicherung is achieving legal compliance and secure email archiving with EMA.
A Cozy Home for Email, Files, and Documents
How Pro Juventute, Austria's beacon for child welfare, champions legal archiving with EMA.
Smooth Air Traffic and Email Management
How Bremen Airport implemented a legally secure email archiving solution, with a keen eye on employee rights.
Digital Transformation at the Car Dealership
How the WIEST Group leverages EMA to fully digitize service records.
The Perfect Fit
How Alfred Ritter GmbH & Co. KG found the perfect mix of legal security and quick email search capabilities with EMA.
Geared Up for MiFID II: Archiving Phone Calls, Email, and Chats
Pforzheim Calw Savings Bank ensures customer protection and legal compliance with EMA.
Efficient email archiving and data management.
In today's digital age, managing and archiving email is more than a luxury; it's a must-have. No matter your company's size or industry, EMA Mail delivers a dependable and efficient solution! EMA Mail ensures top-notch security for your email and streamlines your business processes with unmatched efficiency.
EMA Mail Highlights
Email Archiving
Safeguard all of your email messages in a way that's secure and compliant with regulations. EMA Mail is compatible with all the leading mail servers.
Data Management
Effortlessly organize and manage your data. Tailor it to your needs by adding custom metadata.
Quick Search
Access vital information in seconds. It's as simple as using a search engine.
Stay Flexible
Choose from cloud, on-premise, or hybrid options. Switching between them is a breeze.
User-Friendly
An intuitive interface comes standard. It's designed to be self-explanatory for end users.
Key Advantages at a Glance
Legal Compliance
Securely store all of your email messages in accordance with legal requirements.
Swift Access
Locate the information you need in seconds without wading through endless email messages.
Data Security
Protect your data from accidental deletion or tampering.
For us, EMA is essentially the perfect blend of legal security and rapid email search capabilities. This also aids in my daily research tasks. I would estimate the time saved compared to the previously time-consuming searches in various email folders to be at least two-thirds. Plus, the system runs smoothly and requires minimal maintenance.
Michael Jany, Head of IT Infrastructure and IT Security at Alfred Ritter GmbH & Co. KG
A Search Function in Outlook That Actually Works
Get the best usability with the EMA Outlook Extension
Experience a search functionality that's not only more powerful but also more elegant than the standard Outlook search. With EMA, you'll get meaningful results in seconds, saving you not just stress but also precious time.
The EMA Outlook extension allows users to search not just through email but through all company data. Whether it's email, imported files, recorded phone calls, or archived SAP documents, the EMA extension makes everything visible within Outlook from the EMA Live Archive. Even integrating your familiar folder structures from your file server into Outlook is a breeze. This significantly enhances how you handle unstructured data.
Seamless Integration into Outlook
Fast and Simple
Guaranteed ease of use: No training needed. No complicated instructions. No need for expert help. EMA is intuitive and self-explanatory – it's a plug and play solution!
More Than Just Email
Search through not just email but all company data directly in Outlook. From files to archived SAP documents, EMA makes everything visible and easy to find.
Handy Features
Take advantage of features like folder synchronization, which mirrors your familiar folder structures in Outlook. This significantly improves your management of unstructured data.
The biggest compliment I can give EMA? You easily forget that it's part of the IT infrastructure. It simply and reliably does its job in the background. We don't have to worry about maintenance and upkeep at all. Additionally, the EMA search is very powerful and more effective than the search in Outlook. We can always trust that we'll be able to trace emails related to business transactions even after years - even when all the people involved have long since left the company.
Lutz Hildebrandt, Managing Partner, Publik. Agentur für Kommunikation GmbH
Say Goodbye to Unstructured Data
Archive documents easily and with systematically.
Is your company looking for an efficient way to securely and systematically archive important documents? EMA File has you covered and then some. Whether you prefer cloud solutions, on-premises storage, or a hybrid setting – EMA is ready for anything.
EMA File Highlights
Document Archive
Archive documents easily and systematically. Quickly find what you're looking for without sifting through endless folders.
Security
Your documents are safe with us. Cutting-edge security technologies ensure your data is always protected.
Flexibility
Cloud, on-premise, or hybrid – EMA is adaptable. We always tailor our services to meet your unique needs.
Our data volume was growing steadily, and the legal mandates for compliant archiving were increasing. This applied to both email and other documents and files. In our search for a solution that could handle this, several factors were crucial. The system needed to integrate with our existing IT infrastructure – not the other way around. We also valued support in English that could quickly assist us with any issues. Furthermore, we were looking for a solution that could be flexibly expanded to archive not just email but also documents. Our market analysis identified EMA by ARTEC IT Solutions as the clear winner. A decisive factor was also that EMA utilizes Trusted Computing technology, allowing us to meet all our security requirements without compromise.
Reinhard Pachler, IT Director at Pro Juventute
Key Advantages at a Glance
Boost Your Efficiency
Ramp up your work productivity with quick and easy access to your document archives.
Future-Proof Your Business
With the flexibility to use EMA across different environments, you're perfectly equipped for future demands.
Save on Costs
Cut down on the need for physical storage space and enjoy significant cost savings.
Stay Compliant
EMA makes it a breeze to adhere to legal retention periods and regulations.
Seamless Integration
EMA's flawless interfacing with existing IT systems streamlines your operations.
Transform Your Digital Archiving
Archive while you print, effortlessly.
EMA Print lets you effortlessly archive documents during the virtual printing process, and if needed, send them to an actual printer afterward. This feature is a game-changer, especially when it’s time to replace ancient systems while securely archiving their content. Thanks to electronic time stamps, signatures, and encryption, your documents’ integrity remains intact. Plus, our full-text search makes finding your documents a breeze. Available for cloud, on-premise, and hybrid environments. It's simple, efficient, and secure.
EMA Print Highlights
Upgrade from Legacy Systems
Typically, all documents from legacy systems can be printed, making your migration to EMA stress-free!
Intuitive Operation
EMA Print is ready right out of the box - simply set up an archive printer, and you're good to go.
Secure Digital Future
Store every document with legal certainty. Even the strictest internal compliance requirements are no sweat.
Search Made Easy
EMA doesn’t just archive; it makes even the oldest documents easy to access and find in seconds with full-text search.
In daily use, there are a number of scenarios where access to the archive has been very helpful for us. We can look up customer information by searching through several years of email messages within seconds, even if the employee handling the customer no longer works at the company. Tasks like this were extremely long-winding and cumbersome before we introduced EMA. The system has also proven itself as a useful way for external auditors to access information that they require for their work.
Jonathan Orme, IS Support Manager at Advanced Medical Solutions Group
Key Advantages at a Glance
Boost Your Efficiency
With EMA, manage documents from all systems in one ideal spot.
Flexibility
Find your data from anywhere! With the EMA app, even on the go.
Cost-Effective
Cut down on the need for physical storage space and enjoy significant cost savings.
Improved Service Quality
Boost your response times and significantly enhance your customer service.
Effortless
Users can easily archive documents through a familiar printing process.
Transparent
EMA integrates into your network as a virtual printer for archiving documents.
Compatible
EMA supports a wide range of printers and includes many drivers for generic print interfaces.
Streamline Your Paper Records Digitally with EMA Scan
Discover a smarter way to manage documents.
Sure, scanning and filing documents is a no-brainer. But, why settle for just digitizing paper files when you can elevate your game? With EMA Scan, you can take your documents beyond mere digitization by adding layers of extra meaning. Be it contextual info, explanatory notes, or critical alerts, EMA Scan beefs up each document, forging a robust bridge between the physical and digital realms of document management. Open the door to a whole new level of document management with EMA Scan.
Streamlined Digitization
Transform your paper documents into digital formats without breaking a sweat. Batch processing entire files? Absolutely possible.
Full-Text Search
Thanks to its integrated full-text search and many other features, finding exactly what you need quickly and precisely is a breeze.
Flexibility
EMA adapts to your needs, whether you’re on-premise, in the cloud, or opting for a hybrid solution.
Future-Proof
Stay ahead of the curve and ready for future digital challenges with EMA.
EMA stands out as a system that pleasantly surprises. In our experience, few solutions are as stable and reliable. It's also maintenance-free for administrators.
Norbert Fischer, IT Team Lead at Autohaus WIEST
Key Advantages at a Glance
Access Anywhere
The EMA App lets you comfortably access your data from anywhere.
Maximum Security
Protect your data from accidental deletions and tampering.
Goodbye, Paper Clutter
Cut down on the need for physical storage, saving you both time and money.
Stay Compliant
EMA makes it a breeze to adhere to legal retention periods and regulations.
Automate It
Documents can be automatically analyzed, and data extracted upon request.
Get More from Your Documents
Turn your documents into an easily searchable knowledge base right from the get-go.
Make Recording Phone Calls a Breeze
Record and retrieve audio files with full legal compliance, effortlessly.
Seamlessly archive all your phone and VoIP calls with EMA, ensuring full compliance with both legal requirements and privacy laws. EMA integrates effortlessly into your existing phone systems, a boon particularly for sectors like banking and insurance where legal mandates dictate call recording. Thanks to EMA's powerful search feature, retrieving archived calls is quick and easy.
EMA Voice Highlights
Compliance Guaranteed
EMA Voice respects stringent privacy requirements, automatically securing consent from parties for call recording—a critical step in meeting privacy regulations.
Security
The recorded audio data is securely protected from unauthorized access in the EMA archive. EMA creates a completely separate, secured, and encrypted copy of all relevant company data.
Optimize Your Call Center
With the caller's consent, automatically record and route calls to the relevant team members, streamlining quality control for customer interactions.
Selective Archiving via Gateway
Easily archive specific calls by dialing through EMA and submitting the target phone number to start recording.
Real-Time Recording
Capture crucial information on the fly by recording ongoing calls anytime.
Our main challenge was to meet the 'MiFID II' requirements within a tight timeframe. EMA made it possible, alongside enabling smooth, intuitive integration with our Unified Communications solution through its Software Development Kit.
Christian Glos, Head of IT Systems at Sparkasse Pforzheim Calw
Key Advantages at a Glance
Legal Compliance
Archived data is stored in recognized standard formats without any degradation of sound quality.
Quick Setup
Get started easily with templates for many standard scenarios!
Simple and Intuitive
EMA is user-friendly, seamlessly integrating into your phone system as a virtual IP phone without any hassle.
Flexible Integration
Easily integrate EMA with primary applications using the AOS SDK!
Boost Your Service Quality
Easily enhance your service quality and conduct targeted training.
Convenient
Focus on your conversations without the hassle of taking manual notes.
Smart Archiving
EMA processes calls as efficiently as it does documents and email. Assign metadata as needed and find everything in your archive in seconds!
Versatile
Use EMA Voice as a memo recorder, sharing voice memos directly in the archive with colleagues.
