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EMA for SAP Solutions

EMA for SAP Solutions is a specially developed, highly secure, and cost-efficient archiving system for SAP documents. It reduces server load while meeting all compliance requirements.

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Advanced SAP Archiving

EMA for SAP Solutions is a certified, modern content server for SAP systems. It securely and efficiently archives SAP documents, reducing database load while ensuring document retention compliance. Seamless integration with existing SAP infrastructure is a breeze through the certified ArchiveLink interface. EMA delivers simpler, more secure, and cost-effective operations - whether in the cloud, on-premises, or in hybrid environments.

Cut Costs, Minimize Effort

EMA is your solution for smart, affordable SAP document management. Beyond legally compliant archiving, it offers superior protection against cyber threats. But EMA goes further: All files are instantly searchable through full-text search and accessible from any workstation.

Legal Hold Management and Security

Trust EMA! ARTEC IT Solutions brings 30 years of experience in legally compliant document archiving. Our software is 100% German-made and developed in-house. Whether for audits, legal proceedings, or data protection requirements, all relevant documents are quickly and easily accessible.

Optimize SAP Systems Without Expensive DMS

Growing file and document volumes strain existing SAP systems, degrading performance. Yet these documents must be retained per legal requirements and protected from cyber attacks. While traditional DMS solutions are common, they're often oversized - most features go unused while maintenance costs far exceed the benefits.

Low Maintenance and Administration

Typically, databases, servers, and storage need daily maintenance to keep systems running smoothly, even during exceptions. Daily backups may require precise coordination with SAP backups to maintain data sync. EMA's fully integrated system offers an elegant solution: Quick setup with seamless operation - no extra middleware needed.

Top Features of EMA for SAP Solutions

Seamless Migration to S/4HANA

EMA streamlines SAP databases, drastically cutting down the time and complexity associated with migrating to S/4HANA.

Server Relief

By archiving SAP documents, EMA lightens the load on your SAP server, boosting system performance and cutting operational costs.

Flexibility

Available for the cloud, on-premise, or hybrid environments, EMA guarantees flexible integration with your current IT landscape.

Legacy Archive Replacement

EMA easily migrates legacy systems even amidst ongoing operations, ensuring business continuity at all times.

Cost Efficiency   

EMA offers an affordable alternative to pricey document management systems (DMS), helping you make the most out of your budget.

Time Savings

EMA streamlines the archiving process, leading to faster and more efficient document processing, saving you time and money.

SAP Document Archiving

More than Just an Archive

EMA archives your SAP documents securely and efficiently, reduces server load, and meets all compliance demands. But EMA is more than just an archive. Its high-performance full-text search lets you find needed documents in seconds. With EMA, keep your SAP system lean while managing your documents effectively.

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Maximum Data Security

EMA is a modern SAP content server. Documents are exported and archived through the certified SAP ArchiveLink interface.

  • Advanced security mechanisms and trusted computing technology ensure maximum data protection.
  • Blockchain-based digital signatures and timestamps guarantee content integrity.
  • Ultra-fast full-text search enables quick document retrieval.
  • Granular access rights with four-eyes principle ensure compliance with data protection and archiving rules.

EMA Full-Text Search

All relevant SAP process documents are legally archived in EMA and quickly retrievable through high-performance full-text search for further use.

Migrating Legacy SAP Documents

Real-Time SAP Document Migration

Many SAP infrastructures rely on ArchiveLink-compliant content servers for outsourcing documents and files. However, these systems often hit performance limits and no longer meet the current requirements for secure storage.

EMA effortlessly solves this issue, enabling fast and cost-effective migration of old archives while operating as usual. As background data migration takes place, new SAP documents are directly archived in EMA - all without any downtime.

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Zero-Downtime Legacy Archive Migration

EMA enables live migration without system downtime. EMA connects to SAP as a repository with its own content server, linking to the old archive - a process taking just minutes. New documents archive directly to EMA while legacy content transfers in parallel. Migration is simple and seamless.

Ease Your Migration to S/4HANA

For numerous SAP users, migrating to S/4HANA is a pressing issue. Yet, vast amounts of unstructured data hike storage costs and hinder performance. EMA, as a modern content server with an ArchiveLink interface, offers the solution. It ensures legally compliant, audit-proof storage of SAP documents, significantly relieving the SAP infrastructure. This slimdown facilitates the move to S/4HANA, making EMA easy and secure to integrate and quickly available.

Managing SAP Metadata

Metadata Synchronization

Documents in SAP are essential for various departments beyond just accounting and bookkeeping. However, accessing these documents can be challenging for users without SAP expertise. EMA changes this by enabling every employee to easily access all documents. It also enriches each document with additional information, from the original file name to individual details and categorizations, making documents easily discoverable and efficiently usable.

Additionally, EMA allows direct access to documents through web browsers or apps and seamless integration into other systems like CRM or Data Analytics, all without needing extra SAP licenses.

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Leveraging SAP Metadata Intelligence

Documents automatically receive metadata like transaction and document numbers. This enables more comprehensive information management, even outside the SAP environment.

Turning Big Data into Smart Data

Beyond SAP document management, EMA can incorporate and structure various company documents from different sources. This includes emails, file server documents, scanned papers, print files, and voice recordings. All documents are centrally captured, securely stored, legally archived, and efficiently utilized. The result: centralized information management through a single solution - EMA.

Capturing and Processing SAP Documents

Digitization with a High-Performance Scanning Module

SAP lacks a native scanning function, but EMA fills this gap! Its robust scanning module swiftly digitizes documents, securely archiving them in EMA. EMA also supports barcode scenarios and batch processing, making it ideal for digitizing large volumes of documents. Additionally, EMA's full-text search feature ensures quick retrieval of the documents you need.

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Streamlined Document-Based SAP Workflows

EMA Scan seamlessly handles barcode scenarios, supporting SAP's standard "early" and "late" barcode filing methods. There are no limits to workflow integration in SAP environments.

Leading Companies use EMA for Archiving and Data Management

When our team needs to find an email, they simply ask an admin for a quick search. What used to be a lengthy and complex process is now incredibly straightforward, fast, and hassle-free. Thanks to EMA's full-text search capabilities, we can quickly dig up the information we need. Both our IT department and our colleagues across various departments couldn't be happier with the system.

Reinhard Pachler, IT Director at Pro Juventute

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Success Stories from Our Customers

Well-Protected

How SV SparkassenVersicherung is achieving legal compliance and secure email archiving with EMA.

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A Cozy Home for Email, Files, and Documents

How Pro Juventute, Austria's beacon for child welfare, champions legal archiving with EMA.

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Smooth Air Traffic and Email Management

How Bremen Airport implemented a legally secure email archiving solution, with a keen eye on employee rights.

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Digital Transformation at the Car Dealership

How the WIEST Group leverages EMA to fully digitize service records.

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The Perfect Fit

How Alfred Ritter GmbH & Co. KG found the perfect mix of legal security and quick email search capabilities with EMA.

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Geared Up for MiFID II: Archiving Phone Calls, Email, and Chats

Pforzheim Calw Savings Bank ensures customer protection and legal compliance with EMA.

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Want to learn more? We'd love to discuss your needs and help you find the right solution.

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Copyright © ARTEC IT Solutions. EMA E-Mail Archive Appliance®, EMA Enterprise Managed Archive®, ANA Automated Network Administrator®, Mail to Archive®, Print to Archive®, Scan to Archive®, Voice to Archive®, File to Archive® and eDiscovery® are registered trademarks of ARTEC IT Solutions. Trademarks of other manufacturers' products are the property of the respective owners. Errors and changes are subject to correction without prior notice.